CA 460 Line By Line

Applies To: California

The CA 460 report is used by recipient committees to report both expenditures and receipts. Use the line by line guide below to ensure or troubleshoot data on the report is appearing where it should.

Cover Page

Section 1: Type of Recipient Committee

This information is pulled from the Filer Committee Type within the Committee record.

  • “Officeholder, Candidate Controlled Committee” box: ensure the Filer Committee Type is “Candidate”
  • “State Candidate Election Committee” box: ensure the Candidate Record is affiliated with the Filer Committee Entity Record vis Relationships. Also ensure the “Office Sought” is one of the following
    • Governor
    • Lieutenant Governor
    • Secretary of State
    • State Controller
    • Attorney General
    • State Treasurer
    • Insurance Commissioner
    • Superintendent of Public Instruction
    • Supreme Court Justice
    • State Senator
    • State Assembly Person
    • Board of Equalization Member
    • Public Employees Retirement System
    • State Appellate Court Justice
  • “Recall” box – ensure the “Current Election” is a Recall Election
  • “General Purpose Committee” box – ensure your Filer Committee type is NOT “Candidate” or “Ballot Measure”. Also ensure there is no individual linked to your Filer Entity Record with either the “Supported Candidate” or “Opposed Candidate” relationship.
  • “Sponsored” box – ensure “Sponsored” is checked in the Committee Info on the Filer Entity Record
  • “Small Contributor Committee” – ensure Filer Committee type is “Small Contributor Committee”
  • “Political Party / Central Committee” – ensure Filer Committee type is “Party”
  • “Primarily Formed Ballot Measure” – ensure Filer Committee type is “Ballot Measure”
  • “Controlled” box – ensure “Controlled” is checked in the Committee Info on the Filer Entity Record
  • “Primarily Formed Candidate/Officeholder Committee” – ensure there an individual linked to your Filer Entity Record with either the “Supported Candidate” or “Opposed Candidate” relationship.

Section 2: Type of Statement

This is determined by the Report Period dropdown menu on the criteria screen when generating the report.

Section 3: Committee Information

  • Committee contact info pulls directly from the committee record itself. Address marked as “Primary” will pull to the first instance of address; Address marked is “Mailing” will pull to the second instance (if different) 
  • Treasurer(s) / Assistant Treasurer(s) must be linked via Relationships on the Filer Committee entity record.

Section 4: Verification

  • “Executed on” date is the date you generate the report
  • Signers are based on the Relationships found on the Filer Committee entity record.

Cover Page, Part 2

Section 5: Officeholder or Candidate Controlled Committee

– The Filer committee type must be Candidate.
– Candidate must be linked as Candidate / Candidate of to the Filer, and must be marked as Primary for the Filer.
– Address is the primary address on the linked Candidate’s record.
– Office Sought or Office Held, Jurisdiction Description and District Number of the linked Candidate must be filled in.

Section 5 (b): Related Committees Not Included in this Statement

– Related Committee must be a Political Committee linked to the Filer using the Authorized Committee/Authorized Committee of Relationship. There can be multiple committees.
– If the Controlled box is checked under Committee Info on the linked committee, the Yes box will be checked under Controlled Committee? section.

Section 6: Primarily Formed Ballot Measure Committee

– First create a Ballot Measure. Ensure the Letter or Number and Jurisdiction fields are filled out.
– Next link Ballot Measure with Ballot Measure Supported or Ballot Measure Opposed.

Section 6(b): Identify the controlling officeholder, candidate, or state measure proponent, if any

– Filer committee type must be Candidate or Ballot Measure.
– Filer must have Controlled checked under Committee Info.
– Filer must have a linked Candidate using the Candidate/Candidate of Relationship.
– Address is the primary address on the linked Candidate’s record.
– Office Sought or Office Held and District Number of the linked Candidate must be filled in.

Section 7: Primarily Formed Candidate/Officeholder Committee

– Candidate must be linked via either Opposed Candidate/Candidate Opposed By or Supported Candidate/Candidate Supported By relationship.
– Linked Candidate must have Office Sought filled in.

Summary Page

Contributions Received

Line 1 (Schedule A – Monetary Contributions)

– Transaction Types: Monetary Contributions (including contributions with tags “Conduit-Conduit Check”, “Conduit-Donor Check”, and “Transfer”), Loan Received Balance Reduction, Enforceable Pledge Payment, Enforceable Pledge (as memo), Anonymous Monetary Contributions (always unitemized)

Line 2 (Schedule B-Part 1, Loans Received)

– Transaction Type: Loans Received

Line 3, SUBTOTAL CASH CONTRIBUTIONS

– Total of Line 1 and Line 2

Line 4 (Schedule C, Nonmonetary Contributions)

– Transaction Types: Inkind Contribution (including contributions with tags “Conduit – Inkind”), Accrued Expense Balance Reduction

Line 5, TOTAL CONTRIBUTIONS RECEIVED

Expenditures Made

Line 6 (Schedule E, Payments Made)

– Transaction Types: Expenses, Accrued Expense Payment, Loan Made Balance Reduction, Non-Monetary Expense (as memo), Refunded Contribution, Allocation Transfer Made (from State to Federal), Loan Rec’d Interest Payment

Line 7 (Schedule H, Loans Made to Others)

– Transaction Type: Loan Made

Line 8, SUBTOTAL CASH PAYMENTS

– Total of Line 6 and Line 7

Line 9 (Schedule F, Accrued Expenses)

– Transaction Type: Accrued Expense

Line 10 (Schedule C, Nonmonetary Contributions)

– Transaction Type: Inkind Contribution (including contributions with tags “Conduit – Inkind”), Accrued Expense Balance Reduction

Line 11, TOTAL EXPENDITURES MADE

– Total of Lines 8, 9, and 10

Current Cash Statement

Line 12, Beginning Cash Balance

– This is the total from Line 16 on the previous report

Line 13, Cash Receipts

– Amount from Line 3 (Subtotal Cash Contributions) on main Summary Page

Line 14 (Schedule I, Misc Increases to Cash)

– Transaction Type: Other Income, Anonymous Other Income (always unitemized), Allocation Transfer (Federal to State), Refunded Expense

Line 15, Cash Payments

– Amount from Line 8 (Subtotal Cash Payments) on main Summary Page

Line 16, ENDING CASH BALANCE

– Add Lines 12, 13, and 14, then subtract Line 15

Line 17 (Schedule B-Part 2, Loan Guarantors)

– Transaction Type: Loan Received Guarantee

Cash Equivalents and Outstanding Debts

Line 18, Cash Equivalents

– Ending Investment Balance pulled from the criteria screen when generating the report

Line 19, Outstanding Debts

– Total of Line 2 and Line 9 from Column B


NOT INCLUDED IN SUMMARY TOTALS

Schedule D, Summary of Expenditures Supporting/Opposing Others:

– Transaction Type: Support/Oppose Memos, Loan Made Balance Reduction
Schedule G, Payments Made by an Agent or Independent Contractor:
– Transaction Type: Expense (split), Accrued Expense (split), State Portion of Allocated Expense, State Portion of Allocated Accrued Expense Payment, State Portion of Allocated Non-Monetary Expense (as memo)