The NY January Periodic Report is unique because the From Date is in one year, but the To Date is in another. The state’s efiling system is also complicated and specific, so there are some unique challenges when filing the January Periodic Report.
Generating the Report
When generating the NY January Periodic Report, keep the following parameters in mind:
- If filing a semi-annual report, then the From Date is typically in mid-July (verify the exact date on the state’s site)
- If participation in the November election occurred, then the From Date is typically in early-December (verify the exact date on the state’s site)
- For either From Date, the To Date is mid-January of the following year (verify the exact date on the state’s site)
- The Report Due Date is mid-January of the following year (verify the exact date on the state’s site)
- The Election Period is 20XX January Periodic – it will be the same year as the To Date
Note: the efiling must be generated and downloaded from ISP prior to uploading to the NY site. If you want to see the efile(.csv) before you upload, it is imperative that after downloading, you only open the file in Notepad or Notepad++, NOT Excel, Numbers, or a similar program (right click and select open with Notepad or Notepad++). See Common Validation Errors for additional information.
Filing the Report via the NY State System
Once logged into the NY State System, click the hamburger menu on the top bar and select Import Disclosure Reports.
Select Report Year – this is the year that the report is being filed (the same year as the report To Date; not the year that the majority of the report covers) and click Apply.
When the window refreshes, select Import on the right side towards the middle of the page. In the new pop-up, select ISPolitical for Vendor. Next, click Choose File, then find and upload the file downloaded from ISP. Finally, click Upload.
After some time – it takes a few minutes to upload/process – a message will appear that says “Transactions uploaded successfully. Please review your Disclosure report for accuracy and submit.” Click OK, then select Close in the pop-up window. Note: if there are issues during this upload process, please see Common Validation Errors page for additional relevant information and troubleshooting.
Once again, from the hamburger menu, select View/Submit Disclosure, then select an option from EACH drop-down menu on the left side. Ensure once again that the Report Year is this is the year that the report files (the same year as the report To Date).
After everything is filled in, click Apply and review the report. There are a few options: either review the itemized transactions as listed on the state’s website or print a Full Period Report to review the PDF.
Once the report has been reviewed, click Submit Disclosure Report.
There may be additional steps after this point, depending on the message(s) received upon submission.
