How Do I Enter a Reimbursement?

A reimbursement is a transaction repaying funds an individual or organization  spends on behalf of the filer committee. Both the original expenditures and the repayment to the entity must be recorded. ISP itemizes the underlying expenditures using Splits.

Rule of Thumb:

– Use an Accrued Expense if the reimbursee has not yet been repaid.
– Use an Expense if the reimbursee has already been repaid and you are recording everything after the fact.

Method 1: Reimbursee Not Yet Repaid

1. Record the total amount of the reimbursement as an Accrued Expense.
2. Add splits to the Accrued Expense for each purchase included in the total reimbursement.
3. Record the repayment as an Accrued Expense Payment.

Method 2: Reimbursee Already Repaid

1. Record the reimbursement as an Expense for the total amount of the reimbursement.
2. Add splits to the Expense for each transaction included in the total reimbursement.