How to Enter a Cash Advance

During a campaign, an individual sometimes uses their personal funds or personal credit to pay a vendor for a committee expense and is later reimbursed by the committee. This is called a Cash Advance.

If that Cash Advance is reimbursed within the same reporting period, enter both an Expense and a Monetary Contribution (be sure to check the Is Memo box). This will ensure the transaction pulls to Schedule A.

If the Cash Advance is NOT reimbursed within the same reporting period, you will need to enter both a Monetary Contribution (again, be sure to check the Is Memo box) and an Accrued Expense transaction. In the Entity field, use the entity that did the cash advance, then add the vendor as the Split to ensure the balancing transaction pulls to the appropriate place on the report and with the appropriate information.