Author: Benjamin Katz

If you’re transferring money from one of your committees to another, it’s important to enter the data correctly for compliance reporting.

For this example, let’s say you’re transferring money from John for President 2024 to John for President 2028. In the 2024 account, you’d enter an expense to the 2028 committee. In the 2028 account, you’d enter a monetary contribution from the 2024 committee. As long as the two committees are linked in the Relationships section, the Reporting Code TSF will pull on the CA 460.

Note – this scenario is not applicable for internal transfers between bank accounts underneath the same filer. For more info on internal transfers, click here.

There are two ways a transaction can be locked: if it’s included in a bank reconciliation or if it’s included in a compliance report. Both of these will require you to unlock the transaction to edit it.

Attempting to add a transaction that is before the end date of the most recent periodic compliance report will generate a warning. This is on a per-filer basis. Attempting to add a transaction that is before the end date of the most recent reconciliation will generate a warning. This is on a per-financial account basis.

Our AI-Assisted Quick Import format is the most simple of our format options. You attach your file and let AI do its magic. However, that magic requires that the AI be able to easily identify the different columns in your file. In order to use this format, you may have to edit your file a bit to make sure AI knows exactly what it should import. Here are some examples of changes you may need to make:

• If you’re importing both individuals and organizations, have a column that clearly identifies Entity Type.
• If you’re importing transactions, have a column for each of the required fields when adding a transaction: Transaction Type, Date, Amount, Financial Account, Election, and Budget Category.

1. If you know the name of the payee, you can search for that in the Entity drop down. If not, keep the drop down blank, and the report will automatically select a payee.
2. Generate a LER report.
3. Review the data.
4. File the report with the state, and then click Mark As Filed once you receive confirmation.
5. Click Regenerate. The payee automatically selected in Step 1 will be skipped and the next one selected in alphabetical order.
6. Repeat until all payees have a LER report. If there are no more transactions, you will get a warning there are no transactions on the report.

This report should be used if the Filer Committee spent $1000 or more via expense, accrued expense, or Support/Oppose Memo made
between:

• May 26 and the third Tuesday in June in odd-numbered years; or
• October 8 and the November General Election Day; or
• in the 24 hours prior to the third Tuesday in June -or- the November General Election Day.

NOTES:

• The report must be filed by the following day in the first two scenarios; but by midnight of the same day in the last scenario
• The itemization is calculated only with expenditures made in the above periods preceding an election. Please ensure the From Date corresponds with the first date of the corresponding before the upcoming election.

To file your report, download the PDF or .csv, and hand enter the information in the Virginia Department of Elections website – this data CANNOT be imported.

The User Activity report, found on the Fundraising/Analysis page, allows you to view the creation and editing activity of specific users. This report is useful for identifying what a user in your account has been up to within your specified date range.

If you’d like to see the individual transactions that the user edited, you can click on them to take you over to the Transactions report.

If you’d like to see which individual or organization records were edited, you can do so with Advanced Search.

1. Click on the Add/Search menu, then Advanced Search.
2. First rule:

• Area: Organizations
• Field: Editor
• Relationship: Is Any Of
• Value: [User in ISP]

3. Click Add Rule.
4. Click New Search Group.
5. Second rule:

• Area: Individuals
• Field: Editor
• Relationship: Is Any Of
• Value: [User in ISP]

6. Click Add Rule, then Run Search.

Note – you can also add a rule to find transactions that were edited. Replace Organizations or Individuals in the rules above with Transactions.

The CT Form 30 is used to report Contributions. Connecticut’s
E-File system requires you to upload your report via their system using a
specific format. To get the e-file you need, generate the report in ISP
and download it. Then upload that saved file to Connecticut’s system.

Below is a line by line list for the Connecticut Itemized Campaign
Finance Disclosure Statement (SEEC Form 30). With accurate data entry,
ISP will automatically complete your report. This help file can be used
if you have particular questions about why information isn’t appearing
or if a transaction is or is not appearing on a specific line.

Committee Information: Committee information comes from the
organization record set as your filer committee.  Candidate and
Treasurer information comes from the individuals linked to that filer
committee via Relationships.

Type of Report: Type of Report
is determined by the selection chosen on the report generation criteria
screen in ISP. The system will automatically check the box on the
report based on what you chose in the drop down menu.

Line Breakdown, Summary Page

Line 12: Balance on hand  from Day Committee was Formed

Line 13: Balance on hand at the beginning of Reporting Period

Line 14: Contributions Received from Individuals (Sections A and B)

• Section A, Total Contributions from Small Contributors: Unitemized Monetary Contributions from Individuals/Sole Proprietors (Sole Proprietors are considered individuals in CT)
• Section B, Itemized Contributions from Individuals:
  Itemized Monetary Contributions from Individuals/Sole Proprietors. Use
  tags to indicate if a contributor is a lobbyist, a state contractor, or
  has a municipal contract.

Line 15: Receipts from Other Committees (Sections C1 and C2)

• Section C1, Contributions from Other Committees: Pulls all Monetary Contributions from any organizations, excepting Sole Proprietors
• Section C2, Reimbursements or Surplus Distributions from Other Committees: Pulls Refunded Expenses from Political Committees

Line 16: Other Monetary Receipts (Sections D through I)

• Section D, Loans Received this Period: Pulls Loans Received
• Section E-G: Not required for candidates so not currently supported
• Section H, personal funds of the candidate received: Pulls Monetary Contributions from the Candidate
• Section I, Miscellaneous Monetary Receipts not Considered Contributions: Pulls reversed expenses, refunded expenses from entities that aren’t
  Political Committees, Loan Made Repayments, Enforceable Pledge Payments,
  and Other Income without tags/associated events

Line 17: Total Proceeds from Small Purchases at Tag Sales, Auctions or Other Sales (Section J1)

Line 18: Total Monetary Receipts (add totals for Lines 14 through 17)

Line 19: Subtotals (add totals in Line13 + 18 in Column A; and in line 12 + 18 in Column B

Line 20: Expenses Paid by Committee (Section N)

• Section N, Expenses paid by committee: Pulls reversed
  Monetary Contribution, reversed Other Income, Expense, Loan Received
  Repayment, Loan Made Repayments, Refunded Contribution, and Accrued
  Expense Payment
• Section N Addendum: Pulls Support/Oppose Memos that are dependent of an
  Expense, as long as they are to an Individual/Political Committee and
  the original is not to the Candidate/Financial Institution. The original
  expense should be tagged Coordinated-Reimbursement, Coordinated-No
  Reimbursement, or Independent Expenditure. If Support/Oppose Memos are dependent of
  an Accrued Expense that is incurred and completely paid off in same
  period, then they are also pulled here if they have the same tags.

Line 21: Balance on hand at close of Reporting Period (Subtract Line 20 from Line 19 in both columns)

Line 22: Inkind Donations not Considered Contributions Received (Section J3)

• Section J3, Inkind donations not considered contributions: Pulls Inkind Contributions associated with an event that are not pulled to Section J4

Line 23: Inkind Donations not Considered Contributions – House Party (Section J4)

• Section J4, Inkind donations not considered contributions associated with a house party: Pulls Inkind contributions from individuals if they are associated with a residence event and has the tag Event Host

Line 24: Inkind Contributions Received (Section K)

• Section K, Inkind contributions: Pulls Inkind contributions not associated with an event

Line 25: Refundable Deposit to Telephone Company (Section L)

Line 26: Beginning Loan Balance

Line 26a + Loans Received (Section D)

Line 26b + Interest and Penalties on Loan

Line 26c – Payments on Loan

Line 26d: Total Outstanding Loan Amount

Line 27: Campaign Expenses Paid by Candidate (Section O)

• Section O, campaign expenses paid by candidate: Pulls splits of
  Expense/Inkind/Accrued Expense to the candidate. To mark reimbursement
  as claimed, use Expense/Accrued Expense. Otherwise use Inkind.

Line 28: Expenses Incurred on Committee Credit Card (Section P)

• Section P, expenses incurred on committee credit card: Pulls splits of Expense/Accrued Expense to financial institution/credit card issuers

Line 29: Expenses Incurred by Committee During this Period but Not Paid (Section Q)

• Section Q, expenses incurred by committee but not paid during this period: Pulls Accrued Expenses incurred in period that have an outstanding balance at the end of the period
• Section Q Addendum: Pulls Support/Oppose Memos that are dependent of an
  Accrued Expense with an outstanding balance that was incurred in the
  reporting period, as long as they are to an Individual/Political
  Committee and the original is not to the Candidate/Financial
  Institution. The original accrued expense should be tagged
  Coordinated-Reimbursement, Coordinated-No Reimbursement, or Independent
  Expenditure.

Line 29a: Total Outstanding Expenses Incurred by Committee still Unpaid (Section Q)

The NH LCR Report lists Contributions exceeding $500 received in the
seven days preceding an election. The Contributions must be reported to
the Secretary of State within 48 hours of receipt.

NOTES:

• NH efiling does not support the concept of splits
  or memos. Typically states want to see where the money originated/ended
  up, so we itemize splits as cash-impact transactions, and do not itemize
  the whole/parent transaction.
• NH efiling does not support the
  concept of negative transactions, so they are listed as positive
  receipts on the opposite schedule. (ie: reversed receipts as positive
  expenses; reversed expenses as positive receipts)

Details of Itemized Receipts

Itemized Monetary Receipts and Inkind(Non-Money)

• Transaction Type(s):
• Monetary Contribution
• Inkind Contributions

All contributions over $500 will be itemized

Report Totals

Total Amount of Monetary Itemized Receipts
Total Amount of Inkind(Non-Money) Receipts

If you navigate to the Compliance Reports page and don’t see the reports you’re expecting to see, you might have something set up incorrectly.

• Click on the System menu, then Account Management. Is the Filing Agency correct? If not, please email Support.
• Have you correctly set up your filer record? Navigate to the Reports menu, then select Compliance. At the bottom of this page, select Related Pages and then Manage Filers. This page shows you your filer record(s). Go to your filer record and verify everything looks accurate. Note that your filer record should be the committee you’re filing for, not the person doing the filing.
• In the Committee Info section on your filer record, is the committee type correct?
• In the Committee Info section on your filer record, are the Jurisdiction and Jurisdiction Description correct?

For specific information about why you can’t see the FEC Form 3, click here.

For specific information about why you can’t see the FEC Form 3P, click here.

DE Campaign Finance Section Financial Report

Financial Reports are required to be submitted to the Campaign Finance Section of the Office of the State Election Commissioner by all Candidates, Committees, and Organizations.

The report parameter fields are as follows:

Date Range: Please ensure that your date range lines up with either standard DE reporting dates or dates that are specific to your report. i.e. 8-Day Primary Report, 30-Day General Report, etc.

Report Period: The available report periods will appear in the dropdown.

Previously Ending Balance: This is used on Line 1 of the PDF “Statement of Account Balance”.

All Caps: This will generate your entire report in all caps.

Sort Order: If you click the dropdown, this will give a variety of ways in which you can have your report sorted.

We recommend upon completion of generating your report, that you save it as a PDF for your records or to compare to other reports. This must be done at the time of generation, or you will not be able to save it as a PDF without generating it. You can also download the e-filing for your records as well.

NOTES:

• DE efiling does not support the concept of splits or memos. Typically states want to see where the money originated/ended up, so we itemize splits as cash-impact transactions, and do not itemize the whole/parent transaction.
• DE efiling does not support the concept of negative transactions, so they are listed as positive receipts on the opposite schedule. (ie: reversed receipts as positive expenses; reversed expenses as positive receipts)
• Not all transactions can be imported – there will be an indication below if the transactions on the schedule need to be hand-entered directly into DE’s system.

Statement of Account Balance

Below is a breakdown of each Receipt and Disbursement schedule based on the order found on the Statement of Account Balance.

Schedule A – Total Receipts

• Transaction Types: Accrued Income Payment, Allocation Transfer, Appreciation, Asset Purchase, Asset Sale, Dues, Enforceable Pledge Payment, Loan Made Repayment, Monetary Contribution, Other Income, Pass-thru Receipts
• REVERSED Transaction Types: Accrued Expense Payment, Depreciation, Expense, Loan Made, Pass-thru Disbursements, Refunded Contribution, Refunded Dues

Schedule A2 – Refunded Expenses **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Refunded Expense

Schedule C-1 – Total Inkind Receipts **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Inkind Contribution

Schedule D-1 – Total Loans Received **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Loan Received

Schedule E-1 – Total Expense Reimbursements Received

• Transaction Types: NONE – This schedule is not supported

Schedule B – Total Expenditures

• Transaction Types: Depreciation, Expense, Accrued Expense Payment, Loan Made, Pass-thru Disbursements, Refunded Dues, Support/Oppose Memo
• REVERSED Transaction Types: Accrued Income Payment, Allocation Transfer, Appreciation, Asset Purchase, Asset Sale, Dues, Enforceable Pledge Payment, Loan Made Repayment, Monetary Contribution, Other Income, Pass-thru Receipts, Refunded Expense

NOTES:

• Support/Oppose Memos are listed as cash-impact in place of the original/parent, when the original is in the report period.
• Splits of Expenses are listed as cash-impact in place of the whole/parent, when the whole is in the report period.
• Splits of Accrued Expenses are listed if there is an accrued expense payment in the period. If there is a partial payment, the payment will apply to the split amounts in a FIFO (First In, First Out) basis.

Schedule B2 – Refunded Contributions **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Refunded Contribution

Schedule C-2 – Total Inkind Expenditures **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Non-Monetary Expense

Schedule D-2 – Loans Payments **NOTE: Transactions from this schedule must be hand-entered directly into DE’s system.**

• Transaction Types: Loan Received Repayment

Schedule E-2 – Inter Committee (Shared) Expenses

• Transaction Types: NONE – This schedule is not supported

Schedule F – Value Of Non-Cash Assets

• Transaction Types: NONE – This schedule is not supported

Schedule G – Value Of Disposed/Transferred Assets

• Transaction Types: NONE – This schedule is not supported