NY Common Import Errors

Applies To: New York

When uploading your e-file to the state filing system, the importer will validate your e-file one line at a time. It is a time consuming process to go through so please make sure you have fully addressed all the errors and warnings generated by ISP before you upload your e-file.

However, there are some cases where ISP does not fully cover with error checking. Here are some common import errors and how to fix them:

– The Election Year (ELECT_YEAR_ID) does not match the value in Filing Period (ELECT_YEAR_ID) and Election (ELECT_YEAR_ID) OR Filing Period (FILING_TYPE_ID) and Election (ELECT_TYPE_ID) in #ROW 1.

This error usually means that the Election and Report Period parameters on your report do not match up correctly, usually the Election. Please make sure you have the correct Election chosen for the type of report you are trying to file. For pre- and post-election reports, this means that the Election parameter should be set to that election date AND election type. For periodic reports, the Election parameter should be set to the date of the regular election that took place during the reporting period and set to election type “Other.” For example, the July Periodic should use an election parameter that has the same election date as the primary AND election type “Other.” You should also make sure that the Report Due Date is correctly set to the filing deadline. If you are having trouble getting your report to import, contact Support and make sure to attach a copy of your e-file as well.

– Error has occurred while importing the ExampleFileName.csv Row# XX, TRANS_EXPLNTN.

This error means that one of your transactions should have a compliance note, but doesn’t. There are many reasons for this but the likeliest causes are either (1) a transaction code used a reporting code that required further explanation, or (2) a transaction is missing a reported transaction method. In the case of #2, transactions without transaction methods are reported as an “Other” method which requires further explanation. Unless the transaction method you the transaction was made through is not supported on ISP, please make sure that all your reported transactions have a transaction method listed.

– The Data in Row# XX is not placed correctly.

99% of the time, this means that there are commas used as part of an individual’s name. Please update the relevant entity record to remove it.