The Print Check feature allows you print expenses to various check formats based on your needs or preferences.
Each format allows for both a pre-lined check or a simple blank stock check. You also have the option of a middle-layout check, which can be ordered from Multi Business System at 800-767-1383.
If you have multiple checks to print, you can select a number to use for the first check by entering that number in the Starting Check # field. This is directly above the Check Format drop down menu.
If you don’t see the check you need to print, it’s possible you have a Check Number already in the transaction details. If so, remove the Check Number from the transaction details and return to this page to print the check.
Check Details
At the bottom of the screen is a button labeled Check Details. Clicking this button directs you to a page where you can add banking information for each financial account in your database, such as bank name and address, or account and routing number.
You can also set approval rules and upload a signature. The approval rules allow you to control which checks can be printed. You can set a threshold for when approval is needed and who needs to approve it. Once you’ve done this, click Print Checks to return to the list of transactions available to print to a check.
How to Print Checks
After you’ve set the criteria and any check details, you can then select checks to print by checking the box to the left of each transaction. You can select one or many of them. If you’d like to select all of them at once, in the top left corner of the transactions list, to the left of the Financial Account column header, you’ll see a standalone checkbox. Checking this selects or deselects all at once.
Please note that checks issued six months before the current date will not appear in the list of available checks to print.
Once ready to print, click the Generate button at the bottom of the screen. This will prepare the check or checks to be downloaded anywhere to your computer as a PDF. From there, you can open them and print out to the check stock loaded into your printer.