How Do I Enter an Advance of Personal Funds for FEC Reporting?

During a campaign, an individual sometimes uses their personal funds or personal credit to pay a vendor for a committee expense and is later reimbursed by the committee. This is called an Advance of Personal Funds.

If that Non-Travel Advance is made and reimbursed within the same reporting period, enter the reimbursement to the individual as an Expense, with the vendors paid as splitsIf the advance was not fully reimbursed, list the difference as a Monetary Contribution (be sure to check the Is Memo box). This will ensure the transaction pulls to Schedule A.

If the Non-Travel Advance is NOT reimbursed within the same reporting period, you will need to enter an Accrued Expense transaction to the individual, then add any vendors as the Split to ensure the balancing transaction pulls to the appropriate place on the report and with the appropriate information. Once again, if the advance will not fully reimbursed, list the difference as a Monetary Contribution (be sure to check the Is Memo box). This will ensure the transaction pulls to Schedule A.

For additional information, please see the FEC Page on this topic