How Do I Enter an Advance of Personal Funds for FEC Reporting?

Applies To: Federal Election Commission

During a campaign, an individual sometimes uses their personal funds or personal credit to pay a vendor for a committee expense and is later reimbursed by the committee. This is called an Advance of Personal Funds.

There are different rules depending if it is for Travel or Non-Travel Advance. This helpfile will cover Non-Travel Advances. 

Non-Travel Advance Made/Reimbursed in the SAME PERIOD:

  • Enter the reimbursement to the individual as an Expense, with the vendors paid as splits.
  • If the advance was not fully reimbursed, list the difference as a Monetary Contribution (be sure to check the Is Memo box). This will ensure the transaction pulls to Schedule A.

Non-Travel Advance Made BUT NOT Reimbursed in the same period:

  • Enter the reimbursement to the individual as an Accrued Expense, with the vendors paid as splits.
  • If the advance cannot / will not be fully reimbursed, create the Accrued Expense ONLY for the amount that can/will be reimbursed. For the balance, as before, list the difference as a Monetary Contribution (be sure to check the Is Memo box). This will ensure the transaction pulls to Schedule A.
  • When the individual is reimbursed, record this as an Accrued Expense Payment.

For additional information, please see the FEC Page on this topic