About Generating and Filing Compliance Reports

What are Compliance reports?

Compliance reports provide various pieces of information to filing agencies. 

  • Organizational: This typically informs your filing agency of committee details, such as contact and staff info.
  • Periodic: These reports reflect transactions that occurred during a reporting period.
  • Triggered: Sometimes you will need to file a report based on a specific action or transaction that occurred.
  • Informational: These are if you need to pass along a note or other reason for contact to your filing agency.

In ISP, we have help files for each state and the FEC. These help files can both answer questions and guide you through the process of generating and filing reports, as well as troubleshooting errors and warnings. 

Where do I find Compliance reports in ISP?

Under the Reports tab is a Compliance option. When you select that, you’ll be taken to a report criteria screen. However, if the database was only recently set up, it’s possible you’ll need to first set the Filer. The Filer is your committee record in ISP and is then added as the Filer. Doing so informs the system of which Compliance reports your committee will be filing.

The criteria screen will determine the data that pulls to your Compliance report. It’s important to make sure you are using the correct criteria, whether it’s the Report Dates or Previous Unitemized Individual Donations amount. The wrong information will again create mistakes that will prompt notice from the filing agency.

When you are satisfied with the criteria, click the Generate button. At the top of the screen you’ll see messages appear informing you of the report process status. When it finishes, you’ll land on a screen displaying either a message that no warnings and errors were found OR a list of warnings or errors you’ll need to correct before filing your report. Click the error or warning to display the area that needs correcting on the right side of the screen. 

After you have corrected any issues, be sure to regenerate your report. This will allow the changes you made to be displayed correctly on the report.

To review the report, click the Download button at the bottom of the screen after the report generates and select PDF. You can download the report to anywhere on your computer and review it for any issues or concerns.

How do I e-file the Compliance report?

After you’ve reviewed your report and you’re ready to e-file it, click the E-File Report button at the bottom of the screen. You’ll then have a field to enter in a password. Each filing agency has its own password process so in some cases, depending on the agency, you’ll see multiple fields. These passwords and tokens are provided to you by your filing agency. 

In ISP is a safeguard for your passwords. Click the Save to Password Safe checkbox and save your password for future filings. If the password changes, you’ll have the option to edit the password the next time you e-file a report.

It’s important to note not all filing agencies support e-filing. If you have any questions or concerns with this, please contact Support.