Prior to using the JFC Wizard, you must make sure all JFC participants have an entity record in your database. You may have to create separate entities for different funds of one organization (ex: General Fund vs Legal Fund).
On the JFC Participants page, you'll set the allocated amounts as found in your joint fundraising agreement.
First, click on Add Joint Fundraising Participant button at the bottom of the screen.
In the Participant field, search for a JFC Participant entity record. In the Priority field, enter the order in which contributions are allocated. Next, add the Multi-Candidate Amount. This is the maximum amount a "Federal Multicandidate Political Committee" can donate. When ready, click Add & New or Add Joint Fundraising Participant.
First and foremost, please be sure the financial account(s) accepting contributions are marked as For JFC. To do this, go to your Financial Accounts list, click on the name of the appropriate account, then check the For JFC box and update the financial account.
On the JFC Contributions page, ensure all contributions for allocations have been deposited into a financial account that is marked as For JFC. You'll see all the contributions that have been deposited but not allocated here. Their amounts will automatically be distributed among the JFC participants according to the rules you previously set up.
If you need to update, click on any amount if you need to change it for whatever reason. One example of a reason to update is you know the donor is at max limit for one of the participants.
You can also download a list of the transactions by clicking Download Draft at the bottom of the page. You'll receive an Excel spreadsheet of the allocation distributions for others to review.
Once you have confirmed all contributions are at their proper allocation amount, click on Record & Export.
**Note: After you click the Record & Export button, you will not see these contributions on this screen again.
On the JFC Transfers page, you can calculate and create the transfers.
First, enter in the Reserve amount, if any, then click the Calculate button at the bottom of the screen. You'll receive a list of totals and items. For example, the list of Expenses are any expenses to entities other than the JFC participants. They are allocated to each Participant as per the ratio of contributions. The Advance of Funds items are Monetary Contributions received from any of the JFC Participants.
In the Transfer Amounts line item, adjust the recommended transfer amounts as you see fit by clicking in the Transfer Amounts cells and updating the amounts.
Once you have confirmed all transfers are at their proper allocation amount, click the Add Transfers as Expenses at the bottom of the screen to add expenses to the JFC participants.